Monthly financial reporting for small businesses. Accounting you can read in five minutes.
Our monthly financial reporting for small businesses turns reconciled books into reports you can act on: a profit and loss and balance sheet by the 5th, with a short plain-English note on what changed and why. Reports come with every plan, from $150 a month, and Scale adds cash-flow reporting.
P&L and balance sheet from $150/month
- A profit and loss and balance sheet by the 5th
- A short note on what changed and why
- Numbers grouped the way you run the business
A monthly review call on Growth and Scale
Bookkeeping records it. Accounting and reporting explain it.
Most owners read one number on their reports, usually the bottom one. Set up properly, the reports answer the questions behind it.
We build your reporting around the decisions you actually make: which products or clients earn, where margin is leaking, whether you can afford to grow. Every month you get the reports and a short note on what changed and why, built on books that are reconciled first. Not sure where one job ends and the other starts? Our guide to bookkeeping vs accounting sets out the split.
Where it stops. Reporting explains what happened. Forecasts, budgets and planning what comes next are our fractional CFO services, in the Scale plan.
Who it is for
- Owners who want to understand the numbers
- Businesses planning to grow
- Several products, channels or locations
- Reporting to a partner, lender or investor
Probably not the right fit if you need audited, reviewed or compiled statements. Those come from a CPA firm.
Monthly financial reporting. What each report answers.
Two or three numbers drive most decisions. Your pack is built so you find them fast.
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Profit and lossEvery plan
Did we make money, and where did the margin go?
Sales, costs and what was left, laid out the way you run the business.
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Balance sheetEvery plan
What do we own and owe, and is the business getting stronger?
Cash, what customers owe you, what you owe, and what is left for you.
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Cash-flow viewScale plan
Where did the cash go, and what is coming?
Why profit and the bank balance differ: stock bought, loans repaid, money taken out.
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The monthly noteWith your reports
What changed this month, and why?
Three or four sentences, so a five-minute read tells you whether the month went the way you wanted.
Example
- Sales rose $3,300 on February, about 7%.
- Gross margin held at 55%.
- Advertising rose $500, and net profit still rose $1,260.
What your monthly report pack looks like. An example.
A made-up online store, so you can see the format before you commit to anything.
| Line | March | February |
|---|---|---|
| Sales | $48,200 | $44,900 |
| Cost of goods sold | ($21,700) | ($20,300) |
| Gross profit | $26,500 | $24,600 |
| Payroll | ($11,400) | ($11,400) |
| Platform and payment fees | ($2,050) | ($1,910) |
| Advertising | ($4,300) | ($3,800) |
| Rent and software | ($1,850) | ($1,850) |
| Operating expenses | ($19,600) | ($18,960) |
| Net profit | $6,900 | $5,640 |
What changed this month
- Sales rose $3,300 on February, about 7%.
- Gross margin held at 55%, so the extra sales carried through to gross profit.
- Advertising rose $500. Net profit still rose $1,260, to $6,900.
- Cash at month end was $55,600 across checking, savings and PayPal, with every account reconciled.
Example only: a made-up business. The figures add up but belong to no real client.
Reading your pack in five minutes
- Start with the note. It says what moved and why, in plain words.
- Compare the two columns. This month beside last month shows the trend, not just a total.
- Check gross profit before net profit. If gross margin slips, pricing or product costs are the place to look.
- Ask about anything that surprises you. Your named contact replies within one business day.
The reconciliation and balance sheet behind these numbers are on our monthly bookkeeping services page.
What is included. And what is not.
Management reports and the context to read them. No audits, reviews or compilations: those come from a CPA firm.
Included
- A monthly profit and loss and balance sheet
- A short, plain-English note on what changed and why
- A chart of accounts that groups the numbers the way you run the business
- Reports by product, channel, location or client, where your records allow
- A monthly review call on the Growth and Scale plans
- Cash-flow reporting on the Scale plan
Not included, or a separate service
- Audited, reviewed or compiled statements, which come from a CPA firm
- Forecasts, budgets and decision modeling: fractional CFO support, in Scale
- Tax returns: tax preparation, in the Growth plan
- Books that are behind or wrong: catch-up or cleanup first, at a fixed price
Tools we work with for reporting
QuickBooks
Xero
Stripe
PayPal
Wise- We also work with Expensify. Your reports are built in your own QuickBooks or Xero.
Reports grouped the way you earn.
The same profit and loss, split by job, property, location, channel or client. This is what it looks like in each industry we serve.
Explained, not just sent
On Growth and Scale, a monthly review call walks through the numbers with you. On Starter, email your named contact any question about your reports, and we reply within one business day.
- Monthly review call on Growth and Scale
- One named contact who knows your file
Financial statements for a lender, partner or investor
Monthly financials are often the first thing a lender or investor asks for. Ours are prepared from reconciled books and set out the way they expect to read them. Some loans need statements compiled, reviewed or audited by a CPA firm; clean monthly books make that quicker, and we tell you if you need one.
- Every account reconciled first
- Your data stays in your own file
Small business accounting pricing, from $150 a month.
Your profit and loss and balance sheet come with every plan. The review call arrives with Growth and cash-flow reporting with Scale. We confirm one fixed monthly fee after a short look, and any later change is agreed with you first.
Not sure your books are ready to report on? A free books review shows what needs fixing first.
What sets your fee
- How many transactions and accounts you have
- How many products, channels or locations you report on
- How many payout platforms and payment apps feed your books
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Starter
Starts herefrom $150/month
Monthly profit and loss and balance sheet, with email support from a named contact.
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Growth
Adds the callfrom $350/month
Adds a monthly review call on your numbers, plus payroll and tax preparation.
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Scale
Adds cash flowfrom $650/month
Adds cash-flow reporting and fractional CFO support, with inventory and multi-channel work.
“From” is the fixed monthly fee for a typical business in that plan. No long-term contracts and no hourly billing.
Accounting and reporting questions.
Which reports do I get, and when do they arrive?
A monthly profit and loss and balance sheet, with a short note on what changed and the two or three numbers that matter most to your business. They arrive by the 5th of each month, once every account is reconciled, and the same reports are always there to open in your own QuickBooks or Xero. On the Scale plan you also get a cash-flow view.
How is this different from bookkeeping?
Bookkeeping records what happened. Reporting turns it into a picture you can make decisions from: grouped the way you think about the business, with a short note on what changed.
Will someone walk me through the numbers?
Yes. Growth and Scale include a monthly review call. On Starter, email any question and your named contact replies within one business day.
New to reading a profit and loss? Read it top down: sales, then what those sales cost you, then gross profit, then running costs, and only then the bottom line. We point out what moved and why.
Why is my bank balance different from my profit?
Because profit and cash measure different things. Profit is income minus the costs of earning it. Your bank balance also moves with money that never touches profit: stock you bought but have not sold, loan repayments, sales tax you collected and still owe, and money you took out as the owner. The cash-flow view on the Scale plan shows that bridge every month.
Can you report by location, product or client?
Yes. We set up your chart of accounts and tracking in QuickBooks or Xero so the reports group the way you run the business.
Can I give these reports to my bank or investors?
Yes. Lenders and investors often ask for monthly financials, and ours are prepared from reconciled books and set out the way they expect to read them.
Do you do audits, reviews or compiled financial statements?
No. We prepare management reports: the numbers you run the business on. Audits, reviews and compilations are attest work that belongs to a CPA firm. If a lender asks for one, clean monthly books make that work quicker, and we tell you early if you are likely to need it.
Can you join a meeting with my partners or investors?
Yes. We can walk your partners or investors through the numbers on a monthly review call. The review call is part of the Growth and Scale plans.
Related services and guides.
Stop wondering if your books are right.
Two free ways to start. No obligation, no long-term contract.
(906) 268-9778 hello@remotebookkeepersllc.com
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We only read the file. Written findings in about 48 hours.
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